Privacy policy

This privacy policy describes how InterviewTrail AI ("we", "us", "our") collects, uses, and protects your information when you use our website and services at interviewtrail.ai.

We are committed to handling your data responsibly. We do not sell your personal information to third parties.

Account information: When you register, we collect your email address and display name. If you sign in with Google, we receive your name, email, and profile picture from Google.

Career data: You may enter job applications, interview details, career projects, work stories, and resume text. This data is stored so that our AI features can provide personalized outputs.

Uploaded files: If you upload a resume or portfolio document for knowledge base import, we store the file temporarily to extract content, then retain the extracted text.

Usage data: We collect standard analytics data including pages visited, feature usage, and browser/device information to improve the product.

To provide the service: Your career data is used to power AI features such as question prediction, answer generation, and resume match analysis. We use retrieval-augmented generation (RAG) to include relevant parts of your career data in AI prompts.

To improve the product: Aggregated, anonymized usage patterns help us understand which features are used and where the product can improve.

To communicate with you: We may send transactional emails about your account, such as email verification or password reset messages.

We do not use your career data to train AI models. Your data is sent to our AI provider (OpenAI) only at the time of your request, and only the relevant portions are included in the prompt.

Your data is stored in PostgreSQL databases hosted on Google Cloud Platform (GCP). Files are stored in Google Cloud Storage. All data is encrypted in transit (TLS) and at rest.

Authentication is handled by Firebase Authentication. We do not store your password directly; Firebase manages credential security.

We implement access controls and follow security best practices, but no system is completely secure. We encourage you to use a strong, unique password for your account.

We use the following third-party services to operate InterviewTrail AI:

Firebase Authentication (Google): Account authentication and session management.

OpenAI API: Powers AI features including question prediction, answer generation, match analysis, and story improvement. Relevant portions of your career data are sent to OpenAI when you use these features. OpenAI does not use API inputs to train their models.

Google Cloud Platform: Infrastructure hosting, database, and file storage.

Google Analytics: Website usage analytics (anonymized).

We use a small number of cookies:

Locale preference: Stores your chosen language setting.

Guest session: If you use the product without registering, a signed HTTP-only cookie identifies your guest session.

Authentication: Firebase may set cookies related to your login session.

We do not use advertising cookies or sell cookie data to third parties.

You can access, update, or delete your career data at any time through the product interface.

You can delete your account by contacting us at hello@interviewtrail.ai. When you delete your account, we remove your personal data and career data from our active databases.

You can request an export of your data by contacting us at the same email address.

If you are located in the EU, UK, or Japan, you may have additional rights under applicable data protection laws including the right to restrict processing and the right to data portability.

We retain your data for as long as your account is active. Guest session data expires after 7 days of inactivity.

When you delete your account, your data is removed from active databases. Backups containing your data are overwritten within 30 days.

Anonymized, aggregated analytics data may be retained indefinitely.

InterviewTrail AI is not intended for users under the age of 16. We do not knowingly collect information from children. If you believe a child has provided us with personal information, please contact us and we will delete it.

We may update this privacy policy from time to time. If we make material changes, we will notify you by updating the "last updated" date at the top of this page. Continued use of the service after changes constitutes acceptance of the updated policy.

If you have questions about this privacy policy or how we handle your data, contact us at hello@interviewtrail.ai.